Facilities Manager
Reporting to the Head of Professional Support Services Unit, the Facilities Manager is responsible for ensuring a safe, clean, and functional environment for all CIMA staff. The successful candidate promotes health and safety standards and emergency preparedness, and acts as liaison between CIMA staff and vendors to ensure facilities issues are quickly resolved. The Facilities Manager assists with premises improvements, relocations, as well as maintains the organization’s building security system.
The Facilities Manager ensures inventory of supplies is maintained and provides oversight of the reception, and mailroom functions. The Facilities Manager reports deficiencies and recommends areas for improvement to management.
RESPONSIBILITIES:
The successful candidate will:
• Plan and direct the maintenance of CIMA’s office buildings and office equipment;
• Oversee access to employee parking facilities and parking assignments, plans for growth, and makes recommendations as needed;
• Implement a process of continuous review and improvement that is inherent throughout all elements of CIMA’s office and work environment;
• Assist with all maintenance and service contracts/leases for the organization and space planning;
• Manage spending to budget;
• Control access to CIMA’s offsite storage location(s) and archived records;
• Manages the performance of the direct reports and oversee CIMA contracted security guard personnel;
• Oversee all aspects of the organization’s security system including initial employee set up, continued and ongoing management, and preparation of monitoring and status reports;
• Maintain emergency evacuation and business continuity and crises management plans;
• Organizes fire warden and CPR training for staff and regularly checks premises for safety and security hazards;
• Coordinate Disaster Recovery Centre testing and ensure safety drills are conducted;
• Arranges for staff seating arrangements and relocations, and furniture and ergonomic supply orders.
REQUIREMENTS:
• Bachelor's or Associate’s degree, or designation in facilities management or health and safety and security management; and five (5) years’ of experience in facilities management, office management, or property management
• Knowledge of and experience with facilities management best practices;
• Well-developed knowledge of security systems, maintenance operations, administrative services, contract management, janitorial maintenance, workplace planning, renovations and budgeting;
• Effective organizational and problem-solving skills, detail oriented and the ability to manage team priorities;
• Excellent customer service and communication skills toward internal and external stakeholders;
• Ability to respond to building and equipment emergencies, including after hours;
• In-depth knowledge of building safety regulations and security protocols; and
• Proficiency in office software, such as Microsoft Word, Excel, PowerPoint, Outlook, and Adobe C Suites.
• Physical Requirement
o Prolonged periods standing and walking throughout facilities.
o Must be able to lift 50 pounds at times.
Application form may be completed online by visiting cima.ky/careers
Caymanians, persons possessing Caymanian Status, Permanent Residency, or Residency Employment Right Certificate need only apply.
Direct applicants only. Applications received from agencies will not be accepted at this time.
(Only shortlisted candidates will be notified)
Application for Employment
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